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Microsoft powerpoint 2019 step by step pdf free

Amazon Renewed Like-new products you can trust. Click источник статьи the Insert tab and locate the Images group, where you will find the Photo Album icon. Power;oint as follows:.


Microsoft powerpoint 2019 step by step pdf free


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The chart title tells you about the data and makes a chart easier to read. To edit the chart title or axis title, simply click into the text box provided. Then, edit and format the text using the ribbon or the format titles pane to the right of the chart. If you do not need a chart axis, simply click on it and press Delete on the keyboard to remove it:. Before we look at editing video and audio content, we will learn how to insert a video clip.

Open the presentation called VideoAudioContent. We will insert a video on Slide 3. Click on Insert Video from the Media group at the end of the ribbon. You can insert a video from an online source or from a location on your computer. Locate the video called AUS1. AVIand double-click to insert it onto the slide.

The video will appear on the slide. Note that a range of options are now available so that you can edit and play back video content:.

Make sure the video is selected on Slide 3. Click on the More Select a style to apply to the video. Let’s insert another video into the presentation; click on Slide 7. Changing the size of a video is exactly the same as resizing any object within PowerPoint. Simply select the video and use the resizing arrows on any corner of the video to drag it so that it becomes bigger or smaller. Alternatively, use the width and height option on the Format ribbon to resize the video.

Using the presentation from the previous example, click on Slide 2. Click on the Insert tab and choose the Audio icon from the Media group. Select Record Audio, as you do not have an audio recording:. Name the recording and click on the Record icon to begin recording the red dot icon. Click on the Stop recording icon when complete the blue square. Click on the OK icon to insert the audio onto the slide:. Notice that formatting audio is the same as it was for formatting videos. The audio icon can be resized and repositioned using the same methods we discussed previously.

On the Playback tab, you will see the Audio Styles icons. Adjusting playback options Video playback options are located on the Playback tab. Make sure you have clicked on the video on Slide 3 before you do any of the following tasks: 1. To start the video with a mouse click when clicking on the video icon, select When Clicked On from the Start: option:. To start the video automatically when the slide is displayed on the screen, click on Automatically. In Click Sequence means that the video will play in the order it appears among all the other animated elements on the slide.

To hide the video icon so that it does not show on the slide show while you’re waiting for the video to play, click on Hide While Not Playing:. Be careful of this option if you have the Start: option set to On Click. This is because you won’t see the icon and be able to click on it to play the video. Only use this option for automatic playback. To play a video continuously in a presentation, click the Loop until Stopped checkbox.

This is great to use if you’re presenting at a show and the presentation must keep on playing for many visitors walking by a marketing stand, for instance.

The Rewind after Playing options will set the video to the start position once it’s finished playing. The Play Full Screen checkbox will play the video over the entire slide when it’s playing. The Volume setting allows you to adjust the sound level, as well as mute the video. The audio playback options are very similar to the video playback options. This chapter has equipped you with the necessary skills to manipulate PowerPoint slides and apply themes, as well as work with text boxes, tables, and charts.

You are now proficient in applying styles, arranging and manipulating objects, and adding and customizing video and audio content on slides within a presentation. In the next chapter, you will learn how to create stunning photo albums and work with sections and motion effects. The chapter will finish with you creating a presentation and adding animations, transitions, and slide timings to it. In this chapter, we will cover how to add photos and captions to an album and customize their order and appearance.

You will also get to know how to navigate a presentation easily using sections and will learn how to rename and remove sections in a PowerPoint presentation. Slide show presentation tools allow you to control all aspects of a slide show, ensuring that you can show your audience just the right content at the right time. In this chapter, you’ll also learn how to set up and manage slide shows, including how to control slide timing and the playback of audio narration.

This chapter also includes a section on master slides, where we check the consistency throughout a presentation and options for hiding or showing specific slides when you’re delivering a presentation. The following list of topics are covered in this chapter:. Creating and modifying photo albums Working with presentation sections Applying animations and transitions Using hyperlinks, actions, and comments Exploring slide show options and custom shows Using master slides and hiding slides.

Prior knowledge to aid you in mastering this chapter would be the ability to work with different slide layouts; create and format elements such as textboxes, charts, and tables; and insert video and audio content. In this section, you will learn how to create, organize, and format a photo album using PowerPoint The ability to create a photo album was introduced as a new feature within Office This allows you to add a collection of photographs to a presentation, and set format options all in one go.

It is a really efficient process that is perfect when creating presentations predominantly based on images, or for personal online photo album memories to which video, animations, transitions, audio, and other PowerPoint elements can be added to enhance the end product:. Open PowerPoint and create a new blank presentation. To construct a photo album, click on the Insert Images option. In the Photo Album dialog box that populates, locate the content you would like to insert as a photo album.

The pictures are added to the Pictures in album: window, located to the center of the dialog box. There are numerous formatting options to consider before you click on the Create icon at the bottom of the dialog box. In this instance, we will go ahead and create the album, and then revisit each individual formatting option so that you are familiar with the options and become comfortable working with photo albums in PowerPoint.

An example photo album can be seen in the following screenshot:. Each picture is displayed on an individual slide as the default layout was set to Fit to slide. Notice that the photo album is created as an entirely new presentation and is not part of the existing blank new presentation you started off with.

To add picture captions, you would need to be in Edit mode. When editing a photo album, captions cannot be inserted below pictures in the presentation if the Picture layout heading is set to Fit to Slide. The Fit to Slide option covers the slide with the picture and therefore does not accommodate a caption, and the option will be grayed out. Firstly, change the Picture layout: heading to any option other than Fit to Slide. Then, click on the checkbox to select the Captions below ALL pictures option, as illustrated in the following screenshot: 6.

Click on Update at the bottom of the dialog box. The album is updated and will look like the screenshot shown in the next step, with a default caption the picture filename under each picture on the slide. Click on the caption text to select the placeholder and rename the caption for each slide, as illustrated in the following screenshot:. Inserting text At times, you may wish to insert a text slide in between the photographs you have included in the album. To do this, follow these steps:.

Make sure you are in the Edit Photo Album dialog box. Click on a picture to select it. Locate the Insert text: heading and click on the New Text Box button to insert the text slide. The text slide is inserted after the currently selected picture. The following screenshot shows how to do this:. Click on the Update icon at the bottom of the dialog box to make the change to the photo album.

If you insert an image or textbox by mistake, click on the image or textbox in the Pictures in album: list. Be sure to click on the checkbox so that the picture is selected, otherwise the Remove icon will not be active. Click on the Remove icon. Click on the Update icon at the bottom of the dialog box.

Save the presentation. Moving pictures up and down in order is a very simple process. This option will determine where you would like the pictures placed in the photo album. Moving images around manually from slide to slide in a presentation could be extremely time-consuming and cumbersome, so being able to edit the photo album order within the Edit Photo Album dialog box before or after creating a photo album is a great feature:.

Make sure you have opened the Edit Photo Album dialog box. Click on a picture you would like to move up or down in the list of pictures. For this example, we will navigate to and select the last picture on the list. Note that the move up and move down arrows will only become active if you have selected the checkbox to the left of a picture selecting just the picture name to highlight the picture will not activate the options.

Use the move up or move down arrows to position the picture. Lastly, click on the Update icon at the bottom of the dialog box. If an image included in the album is in portrait instead of landscape orientation, you can rotate the image using the vertical and horizontal rotation icons.

These icons should be familiar as you would have already visited them in the other Office applications. In addition to the rotation feature, the brightness and contrast icons are also available if these require adjusting. The icons can be seen at the bottom of the following screenshot:.

We can change the number of pictures displayed on each slide, the picture frame shapes, and also the overall album theme of the presentation, using the options at the bottom of the Edit Photo Album dialog box. Open an existing photo album or create a new photo album. Click on the Insert tab and locate the Images group, where you will find the Photo Album icon.

Locate Picture layout:, and then select the drop-down arrow to the right of the default 1 picture option. Choose a layout from the list provided note the change to the picture list in the Edit Photo Album dialog box. Click on the Update icon to view the changes to your album.

Visit the Edit Photo Album dialog box. Locate Frame shape: and select an option from the drop-down list provided. Click on Update to view the changes to the photo album. From the Theme: option, click on Browse Click on a theme to select it, and then click on Select. If you are not able to view the themes as image thumbnails, change the display view by visiting the option at the top right of the window.

Select the Update icon to apply the theme to the photo album. Working with presentation sections. In this topic, you will understand why we would use sections in PowerPoint; learn to create and rename sections; then, expand, collapse, and remove sections in a presentation. If you are scrolling through a huge presentation or applying finishing touches, it can be extremely frustrating to find slides to format or edit.

The Sections feature allows you to organize your presentation into categories so that finding slides for example, the introduction, sport, financials, charts on a particular topic or category is simple. In addition, if working on a presentation with multiple contributors, you can assign sections to different people. Reordering slides or viewing a presentation in Slide Sorter view with sections applied is a breeze! To add a section, you can be in Normal view or Slide Sorter view.

For this example, we will be using the SSG-Sections. The feature is accessible by right-clicking on a slide or in betweentwo slides, or from the Slides group on the Home tab. Once you have inserted a section, an arrow will appear just above the slide entitled Untitled Section, and the Rename Section dialog box will populate, as illustrated in the following screenshot:.

Type a new name for the section into the Section name: text placeholder. We will now create a section for dogs, rabbits, and birds. Don’t forget to save the presentation when complete.

The created sections are displayed in the Slide Pane, but can also be viewed much more clearly in the Slide Sorter view due to the sections showing the slide thumbnails, as can be seen in the following screenshot:. Sections can be collapsed or expanded using either the collapse or expand arrow to the left of a section name.

To rename a section, right- click on the section name, and then choose Rename Section from the shortcut list provided. To move sections within a presentation, right-click on the section name, and then choose Move Section Up or Move Section Down.

If you want to remove a section, simply right-click on the section name and choose the applicable option from the shortcut menu. Be really careful with this option as at times, you may want to remove just the section category and not the slides underneath the section!

In this topic, we will learn to add different types of built-in animations to a slide and customize these animations to add effects. We will use the Animation pane to configure, set triggers, and modify transitions, and look at the new features called Zoom and Morph.

Animations are found on the Animations tab on the PowerPoint ribbon. Animations can be applied to pictures, charts, tables, SmartArt graphics, shapes, clip art, and many other objects in PowerPoint. Open the Animations.

Select an object on the slide to apply a custom animation. For this example, we will select a single petal on the first slide. Click on the Animation tab and locate the Animation group.

Then, select. Notice in the preceding screenshot that the first animation type is the None option, which allows you to remove an animation. You will not see a preview of the animation type unless you exit the More option and return to the ribbon, where you can click on the Preview icon to view the animation effect on the object on the slide. If you don’t find what you are looking for under the animation effects provided, then access the More Entrance Effects As you click on an effect, a preview of the effect will display on the object on the slide.

After an animation effect is applied, a rectangle with a number 1 in it will appear next to the object on the slide, indicating that it is the first animation on the slide and will always be the first animation to play when presenting the slide show, as illustrated in the following screenshot:.

Now that you are comfortable inserting animations onto slide elements, we will learn how to apply further effect options in the next topic. You can set further options once an animation is applied to an object.

Effect options will vary depending on the type of animation applied to an object on the slide, and not all animations have additional options:. Click on the Effect Options icon to access the drop-down list that appears. Choose from the options available to enhance your animation effect. To preview animations automatically, click on the Preview icon to the very left of the Animation ribbon, and then select AutoPreview. Every time you apply an animation or animation effect option, the preview will automatically play the changes without having to click on the Preview icon each time.

The only difference in applying the same animation effect to multiple objects is in the selection of the objects:. Select each petal of the image on slide 1. Keeping the petals selected, click on the Animation tab on the ribbon, and then select an animation effect to apply to the selected objects.

In this example, we have chosen the Zoom animation effect. Notice that after the animation is applied, all the animation rectangle icons display the number 1, indicating that the animations all happen at the same time due to the fact that they were all selected prior to applying the animation effect.

The Animation Pane provides access to animation start options, timing, and effect options, as well as the ability to remove animations from objects. These options are explained throughout this chapter using other methods, so we will concentrate on these individually, and in more detail, in those sections. Select an object on a slide that already has an animation applied. Click on the Add Animation icon located on the Advanced Animation group.

Note that applying another animation to an already animated object using the normal animation effect options will replace the animation. Select an animation from the drop-down list provided. The animation is applied to the object and becomes the second animation applied, as illustrated in the following screenshot:. Click on the animation indicator alongside an object or select the object that has an animation applied.

Then, select the None option from the More drop- down list. Click on the animation indicator alongside an object, and then press the Delete key on the keyboard.

The Animation Pane is a great way to visualize changes to these options. Setting start options. Select an object to set when you would like an animation effect to start.

In the petal example that we have been working with, the petals have the same animation effect applied and, when previewed, the animations all happen at the same time. We will now change the start options so that each petal plays after the previous petal, and so on. Let’s get started by selecting the first petal on slide 1. Locate the Timing group on the Animation tab. Use the Start: drop-down list to set how the animation should begin. For this example, we will set the petals to start after each other, using the After Previous start option.

Continue to do the same to each petal of the flower, this time using the Animation Pane. Select the next petal, and then click on the Animation Pane option from the Advanced Animation group. Click on the arrow to the right of a group and select Start After Previous. Notice that the visual representation here is easier to follow due to the green thumbnails that appear next to each animated group, as can be seen in the following screenshot:. Repeat this process until all the petals have been set with the Start After Previous option.

Preview the animation when complete. Setting a delay on an animation effect means that you will essentially pause an animation for a period of time before it should start playing. If you would like an animation to play for a certain amount of time, then you need to set the duration of the animation. You can do this in the following way:. Select an object on a slide that has an animation effect applied. Use the Duration: text area to set the animation duration, or the Delay: text area for the number of seconds the animation must wait until it starts.

Launch the Animation Pane by selecting the appropriate icon from the Advanced Animation group. Click on the arrow to the right of the animated object in the Animation Pane.

From the drop-down list, select Timing…, as illustrated in the following screenshot:. Set the delay options in the Effect dialog box. Click on the OK command when complete and commit to the changes made, and then play the animation.

The center of the flower should play 3 seconds after the previous animation has ended, as illustrated in the following screenshot:. Let’s set the duration of the animation to 5 seconds. Click on the drop-down arrow to the right of the Group 35 animation.

Choose Timing Click on OK to commit the change. Play the animation. The center of the flower should take 5 seconds to play from start to finish. There are a couple of new features included with PowerPoint Cube animations are animations solely for any 3D model you insert into PowerPoint , and will only be accessible after inserting and selecting a 3D object on a PowerPoint slide.

Click on the Insert tab. Locate the 3D Models icon from the Illustrations group. Click on the 3D Models icon, or choose an option from the drop-down list provided after selecting the bottom section of the 3D Model icon.

Click to select From Online Sources Type a search keyword—for instance, bee—into the area provided, or select from the comprehensive list of categories displayed. The 3D model is placed directly onto the slide, and you are then given the opportunity to explore the 3D Model Tools contextual format tab, as well as its ribbon options. Note that there are numerous model positions available under the 3D Model Views group, as can be seen in the following screenshot:. Select an appropriate view for your slide.

Animating a 3D model Once a 3D model element has been added to a slide, you can animate the model using the default animations available, or select from the 3D cube animation options:. Make sure the 3D model is selected. Click on the Animations tab.

Notice that the Animation group now offers five new 3D model animation types, as highlighted by the notification in the following screenshot:. These new types are in addition to the standard animations. Included for each new 3D model animation type is the new Effect Options feature for each animation type, which you can certainly have a lot of fun with! Experiment with these new animation types, and apply any timing or effect options.

Let’s finish this off with a Motion Effect animation—click on the 3D model of the bee, then visit the Animation group and select More Motion Paths. Select a motion path of your choice to apply to the bee as a second animation, so as to create movement.

Experiment with moving the endpoint of the animation to land in the center of the flower. Preview the animation and save the presentation when complete. Select an object on a slide to add sound to. In this case, we will use the bee. To add an enhancement such as sound, click on the Effect Options…icon from the drop-down arrow next to the animation effect of the selected object in the Animation Pane.

From the Effect Options dialog box, locate the Sound: text area, directly below the Enhancements heading. Click the drop-down arrow to view and select from the sounds available. Alternatively, choose Other Sound… at the bottom of the list to collect a sound saved on your computer.

Click on OK to confirm. Play the animation to test it. It allows you to copy animations from one object and apply them to another object. Single-clicking on the Animation Painter icon enables you to copy the animation from one object to another object.

Doubleclicking on the Animation Painter icon enables you to copy the animation from one object to multiple objects. We will use the SSG-Planner. Select an object on the slide and apply an animation to it. For this example, select the textbox on slide 1 and apply the following attributes: Select the Float In animation effect.

This process can be seen in the following screenshot:. Make sure the textbox is selected on slide 1, and then single-click on the Animation Painter icon located on the Animations tab in the Advanced Animation group to copy once to another object, or double-click to copy multiple objects.

The painter icon will appear as the mouse pointer. Click on another object to paste the animation to it—we will copy the animation to all the textboxes throughout the presentation slides. The object that now contains the animation will indicate this by displaying the animation number positioned in the top-left corner of the object, and the Animation Pane will update to reflect the new object animation.

Press the Animation Painter icon to stop pasting the animation, or press the Esc key on the keyboard. Reordering animations. Often, you may need to reorder animations, especially if you have a number of objects with multiple animations and effect options. At times, this could get a bit confusing, and a little editing would need to take place before you arrive at the perfect set of animation orders:.

Locate the Animation Pane. Click on the animation whose order you wish to change. We will use the previous topic example here. You will notice that there are two animations on slide 6 of the presentation shown in the following screenshot:. A Float In animation effect is applied to the textbox, and a Split animation applied to the picture.

There is a 0 in the animation box for the first animation and a 1 in the animation box for the second animation. To reorder the animations, follow these steps: 1. On the Animation tab, locate the Timing group. From the Reorder Animation heading, select either Move Earlier. Working with transitions. A transition is a motion effect that happens when the presentation moves from one slide to another.

Remember that less is more and that too many animations and effects lead to a distracting presentation for an audience. Try to focus on the point of each slide. Just like animations, transitions also have further effects and settings to customize after a transition has been selected. Transitions fall under the following categories: Subtle, Exciting, and Dynamic Content. There is a new transition called Morph that allows the smooth transition of objects from one slide to another.

Click on a slide to add a transition effect. The Effect Options icon is shown, where further criteria for the chosen transition can be set. For instance, if the Shape transition were applied, you could choose the shape type that the transition must use.

To apply the same transition to all slides in the presentation, click on the Apply To All icon on the Timing group; otherwise, a transition will only apply to the currently selected slide. You can identify whether a transition has been applied to a slide by looking to the far left of the Slide Pane.

If there is a star symbol under the slide number, a transition exists on the slide. To remove a transition effect, select the slide that has the effect applied.

Click on the None icon from the Transition to This Slide group on the ribbon. Select a slide that has a transition effect applied. To add sound to the effect, click on the Sound: drop-down arrow on the Timing group, as illustrated in the following screenshot:. Choose a sound from the list or click on Other Sound… at the bottom of the list to browse for a sound from a location on the computer. Select a slide that contains a transition effect.

Locate the Timing group on the Transition tab. Type the duration in seconds into the Duration: area provided, or use the spin arrows to increase or decrease the amount of time of the transition. Entering a value will determine the time in seconds that the transition should last before moving to the next slide.

Advancing slides manually that is, on a mouse click is set by default in a presentation. The slide will advance on the mouse click and play for the duration of the timing set if any. You would then need to mouse-click again for the next slide to advance on screen, and so on. The Advance option is set under the Advanced Slide heading of the Timing group.

To change this option to automatically advance after a set number of seconds, do the following:. Select the slide that contains the transition effect. Click on the checkbox next to the After: heading, as illustrated in the following screenshot:. In the After: text area, enter in seconds the time the slide should take to advance to the next slide. If you do not want to add additional seconds, leave the timing at 0 but ensure that the After: setting is active. The Morph transition can be applied to WordArt, SmartArt, text, graphics, and shapes, but not charts.

After you have applied the Morph transition, you can set various effects for objects, characters, or words. The Morph transition transforms an object across slides. We will use the MorphTransition. Note that this is a simple example of the Morph transition, as you can get quite creative with this feature! Click on the first slide in the presentation.

Go to Insert Icon and search for a ring icon. Insert the ring icon onto slide 1, and then position and resize the icon to suit your presentation. Format the ring color to any color of your choice. Copy the icon from slide 1 onto slide 2, and then resize and format the icon as per your requirements, as illustrated in the following screenshot:.

Click on the slide 2 thumbnail and apply the Morph transition. Preview the slide show to see the changes, and then save the presentation. The new inking feature in PowerPoint will also be included here. A hyperlink is a piece of text, graphic, picture, chart, or shape in a presentation that, when clicked upon, will take you somewhere else!

Sometimes, you might want to insert a hyperlink to a website or file in your presentation. Hyperlinks are used also to link to other files, external documents, a place in the same presentation, and web pages or graphics. We will look at numerous options in this section, including the new Zoom feature:. Open an existing presentation or create a new presentation.

Insert or select an object on which to create a hyperlink. Right-click with your mouse and choose Hyperlink… or click on the picture, and then click on the Insert tab. Choose the Hyperlink icon from the Links group. The Insert Hyperlink dialog box will be displayed, as illustrated in the following screenshot:.

Type the hyperlink address into the space provided to the right of the Address: field at the bottom of the dialog box, or navigate to a folder on the computer and select a file to link to. Click on the graphic to which the hyperlink is applied, and the file will open up within PowerPoint if you linked to a PowerPoint Show file, it will open the Slide Show view automatically. Alternatively, the linked website will open in the default browser.

When a hyperlinked object is selected in the Slide Show view, the linked presentation will open. Please note, however, that the presentation you are linking to should reside within the same folder as the source presentation. Failure to do this will be very embarrassing when presenting to an audience, as the link could be broken!

Place the mouse pointer over the hyperlinked object, where you will see the hyperlink pop up. Hold down the Ctrl key on the keyboard and, while keeping it depressed, click with the mouse pointer on the object, as illustrated in the following screenshot:. You can also right-click on an existing hyperlink, and then launch the content from the Open Link Hyperlinking to a slide in the same presentation. Position the mouse pointer on an object in the presentation, or select a portion of text.

Click on the Insert tab and choose the Hyperlink icon. Slide titles appear in the dialog box as a place in the document, and a preview of each slide is present to the right of the dialog box. Click on the Custom Cake Design heading. Click on OK to create the link.

You can also hyperlink to a new document, as well as to an email address that would populate the Outlook new email template with the email address of the recipient.

Easy linking is such a great tool when working with sections in PowerPoint. It allows you to drag a section heading onto another slide, which in turn creates a thumbnail of the first slide of the section with a link to that slide:.

Open the Zoom. Click on slide 2 we will create the link on this slide to demonstrate. The link is created on slide 2 along with the thumbnail of slide 3. Resize or reposition the thumbnail on the slide as required, as illustrated in the following screenshot:. To remove a hyperlink, select the object or text that has a hyperlink applied, and right-click and choose Remove Hyperlink from the shortcut menu. Select the text or object that contains a hyperlink.

For other functionalities, please refer to the PowerPoint booklet. Office Computer programming Web programming Database 93 Operating system 68 Mathematics 60 Graphics 56 Other 55 Network 50 Computer security 46 Computer architecture 23 design and analysis PowerPoint – Accessibility Beginner.

Introduction to PowerPoint Beginner. Powerpoint Accessibility Features Advanced. In this document, you will learn about the tools available for accessibility.

Introduction to Powerpoint Beginner. PowerPoint Accessibility Advanced. This document has been developed to provide you with information about accessibility and Microsoft PowerPoint